Open Access Guide: Make Your Work Open access

Providing broader access to research outputs, including publications and research data is important in furthering the value and reach of research, improving citation rates, promoting the University and its researchers and opening opportunities for collaboration, engagement and impact. Open access principles espoused in the Australian Code of Responsible Conduct of Research are critical to supporting the University’s aspirations for broader dissemination and showcasing of CDU and Menzies research and in complying with Commonwealth open access requirements.

It is important that we ensure publications and other types of research output provide appropriate affiliation by-lines and funding acknowledgements, and where appropriate, are made publicly available within reasonable timeframes, and in doing so, uphold expectations regarding open access of publicly funded research.

CDU Institutional Repository

To support research data management and open access requirements at CDU, the Office of Library Services in conjunction with the Office of Research and Innovation manages the University’s institutional repository providing a platform, through CDU’s Research Information System and Research Webportal to archive, preserve and showcase the University’s intellectual outputs as well as manage appropriate storage, access and use of research data, metadata records and primary materials. The Institutional Repository is utilised for the long-term storage of all scholarly works and related datasets and research outputs associated with research undertaken by CDU Researchers and research students.

CDU Open Access Requirements

Charles Darwin University’s Open Access Policy, Responsible Conduct of Research Policy and associated policies and procedures outline expectations of researchers, including HDR students regarding open access dissemination of University scholarly works (including research data and metadata where appropriate) through its Institutional repository, including those submitted and/or accepted for publication in a peer-reviewed journal, conference proceedings, book, book chapter, or report.

Any agreements that limit free publication and discussion (i.e. contractual & IP protections) or Financial sponsorship that carries an embargo on naming of a sponsor, can occur only with approval of the Deputy Vice-Chancellor & Vice-President, Research and Research Training.

Completed HDR theses will be made publicly accessible through the Institutional Repository unless an embargo has been approved. All research supported by Research Training Program (RTP) Scholarship Funding, including any related materials or outputs must appropriately acknowledge the Commonwealth’s contribution through an “Australian Government Research Training Program Scholarship”

Before publication:

• Consider open access requirements
• Consider copyright, licensing, contractual arrangements and any other restrictions which may affect open access requirements

On the publication:

• Include by-line (or statement elsewhere within the publication) indicating CDU (including Menzies) affiliation, must include ‘Charles Darwin University’
• Include appropriate acknowledgement of funding sources

And after publication:

• Ensure the meta data for publication and the publication is made publicly accessible via the Institutional Repository within required timeframes, where appropriate and in accordance with funding research requirements set out below.
• Consider whether research data can and should be made publicly accessible in accordance with research data management requirements.
• Ensure the publication is correctly recorded in the research information system, including links to any externally funded projects that funded the research leading to the publication. See: Verification and Open Access

Please provide an electronic copy (.pdf) of your:

• final published version
• accepted version

We require a copy of your final published version to be lodged with the Institutional Repository.

Many publishers allow full text of publications to be made publicly visible on the internet. In some cases, this is the final published version, and in other cases it may be the 'accepted version' - ie. the one that has been peer-reviewed and accepted for publication.

The email you received will indicate what you need to provide to complete the verification of your publication.

Open Access Versions

To showcase CDU's research publications and comply with the Australian Research Council (ARC) Open Access Policy, CDU authored publications are included in our Institutional Repository and displayed on the CDU Research Webportal, in accordance with publishers' copyright/licensing agreements.

You may be aware that according to an extensive range of studies, making eligible versions of articles available more widely through an open access repository increases citation counts.

So if you have *accepted manuscript and/or *final published version of your publications, please deposit them with us via research.outputs@cdu.edu.au 

*accepted manuscript = The version of a journal article that has been peer reviewed and accepted for publication in a journal. It includes author-incorporated changes from peer review, not fully formatted or copy-edited and without journal or publisher branding.

*final published version - A fixed version of a journal article that has been made available by any organization that acts as a publisher by formally and exclusively declaring the article "published". This includes any "early release" article that is formally identified as being published even before the compilation of a volume issue and assignment of the associated metadata, as long as it is citable via some permanent identifiers(). This does not include any "early release" article that has not yet been "fixed by processes that are still to be applied, such as copy-editing, proof corrections, layout, and typesetting.