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Open Access Subject Guide: Make Your Work Open Access

How to Make Your Paper Open Access

CDU's Open Access Policy requires staff to deposit accepted versions of publications into CDU eSpace. Library staff are responsible for making these openly accessible when and if embargo and other legal restrictions are met.

There are two ways to make your work open access in the University's repository, CDU eSpace: by emailing your request for deposit or self-archiving.

1. Email

When you submit your final manuscript after peer review to the publisher cc a copy to the library:

Library staff will archive this manuscript in CDU eSpace for future reference. They will only make it open access after publisher embargo or other copyright
requirements are met.


2. Self-Archiving

Self-archive your paper through the Self Submission portal in CDU eSpace.

You will be given access to a form where you can record details about the article and upload the accepted version of your paper.

Library staff will check for embargo and copyright compliance before making the final record Open Access. 


1. Log in to the Self Submission portal with your CDU name and password. 



2. After logging on select whether you intend to add a publication or dataset


3. Select the type of publication you are adding.

This will take you to a form where you can supply details about your publicaiton and upload a copy (PDR or Word Doc) to CDU eSpace.

The Library digitisation team will make any final edits and check for copyright compliance before making the record and file open access.

What Version of Your Paper to Make Open Access?

The version most publishers allow to be made Open Access is the accepted manuscript. This is the version you finally submit to the publisher after peer-review corrections are made. (It is not the final published copy that may have been returned to you by the publisher. The publisher version is different only in layout, pagination and the running title of the journal name.) 

According to SHERPA/RoMEO, as of Nov. 2011:  

  • 87% of scholarly journals allow immediate self-archiving of some version of the article.
  • 60% of scholarly journals allow immediate self-archiving of the post-refereed version (including the 16% that allow immediate self-archiving of the final, published PDF).
  • After the expiration of embargo periods (usually 6 to 24 months), 94% allow self-archiving of the post-refereed or PDF version of the article.

Most publishers allow the accepted version to be made open access in an institutional repository such as CDU eSpace. 

It is this version that should be sent to the Library or deposited directly into CDU eSpace. Library staff will ensure that all embargo and copyright conditions are met before making it open access in eSpace. 

The details of open access policies for most journals, including the details of versions they allow to be made open access, can be found at the Sherpa/Romeo site. But the safest and easiest rule of thumb is to submit your accepted versions to the library or directly into eSpace via the Self-Submission Portal

CDU eSpace links to the publisher site regardless of what version is made available for open access. eSpace displays bibiographic metadata for citation purposes. CDU eSpace also makes it clear to readers whether they are reading the publisher or accepted version.

Gold and Green Open Access

Gold OA:

Gold Open Access refers to making your work OA with publishers that automatically and immediately make the published version of the work available online to all at no cost to the public. (Gold OA publishers normally charge article publication fees (APCs). Institutions may pay these fees or research grant money may contribute to them. Some publishers are willing to waive their fees. Negotiate.)

The Directory of Open Access Journals (DOAJ) contains information about 11,000+ OA journals:

Green OA:

Green Open Access refers to making your work OA with publishers that allow authors to archive their articles in an online open access repository committed to long-term preservation — either a subject repository (e.g., PubMed Central, arXiv) or CDU eSpace: http://espace.cdu Some publishers allow the published version to be made OA but most permit the accepted version (after referee corrections are made) to be made OA. Sometimes an embargo period applies. 

SHERPA/RoMEO provides easy-to-read summaries of journals’ copyright and self-archiving policies:

Not sure?

Contact the library's digitisation team if you have any queries about a particular journal. 


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