Research Data Management (RDM): Data Storage

Digital Data Storage

A data storage strategy outlines where and how you’ll store your data as you work through your project. There are many things that should be considered when planning your data storage approach including access and security requirements, the level of data sensitivity, storage costs and any relevant legislation.
Having a good plan for your data storage will ensure that you can avoid:

•    Data loss from human or technical error
•    Data breaches, which may be malicious or accidental
•    Breaching funder or legislative requirements.
•    Collaborator frustration from unforeseen access issues

CDU has developed a storage guide to help students and staff identify the best places to store their research data.

Research Project Data Storage (on SharePoint)

In line with Research Data Management Planning and University research policies and procedures, ITMS offers cloud-based Research Project Data Storage to support your research projects.

Using Microsoft 365 we can offer,

• SharePoint-based file and document storage enabling secure access from anywhere with an internet connection
• Secure external sharing with partners inside and outside of CDU
• Effective collaboration tools when partnered with Microsoft Teams upon request

When the research project has been completed, we can also assist with closing off the repository for you and ensuring that corporate records are handled carefully.

Raise a 'New Request'  in LogIT to discuss your requirements.

A. HDR Students – Access LogIT from the Student Portal

1a. Access your Student Portal

2a. Go to My apps

3a. Select LogIT

B. Staff – Access LogIT from the CDU Portal

1b. Access the CDU Portal

2b. Select LogIT

4. Select I NEED SERVICES from the Service Catalogue

5. In ‘Information & Data’ select the ‘Research Project Data Storage’ box, and click on ‘New Request’

Fill in information in the Standard Request Form

Physical Data

● Consult your supervisor about discipline and/or research group’s protocols for handling physical data.

● If feasible, digitise your physical data as soon as possible - All physical data should have a digital record linked. For example:

- Using a unique identifier (e.g. https://www.igsn.org/) for physical objects to record samples, locations and storage information digitally.

- Scanning or transcribing hardcopy data onto digital systems.

● Ensure your physical data is kept in a secure, temperature-controlled place away from windows, water pipes and dust.