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Research Data Management Guide: Important policies

This guide aims to provide information and resources to support best practice in managing research data at Charles Darwin University (CDU).

What documents do you need to be aware of?


In Australia, it is the Australian Code for the Responsible Conduct of Research (the Code) that guides institutions and researchers in responsible research practice and promotes research integrity. The Australian Code was jointly developed by the National Health and Medical Research Council, Australian Research Council and Universities Australia.
Section 2 of the Code deals with the management of research data and primary materials. From the Code:

Responsibilities of Researchers

Code 2.5    Retain research data and primary materials

When considering how long research data and primary materials are to be retained, the researcher must take account of professional standards, legal requirements and contractual arrangements.

2.5.1  Researchers should retain research data and primary materials for sufficient time to allow reference to them by other researchers and interested parties. For published research data, this may be for as long as interest and discussion persist following publication.

2.5.2  Research data should be made available for use by other researchers unless this is prevented by ethical, privacy or confidentiality matters.

. . . 

 2.5.5  The institutional policy on the secure and safe disposal of primary materials and research data must be  followed.

Code 2.6    Manage storage of research data and primary materials

Researchers must manage research data and primary materials in accordance with the policy of the institution. To achieve this, researchers must:

2.6.1  Keep clear and accurate records of the research methods and data sources, including any approvals granted, during and after the research process.

2.6.2  Ensure that research data and primary materials are kept in safe and secure storage provided, even when not in current use.

2.6.3  Provide the same level of care and protection to primary research records, such as laboratory notebooks, as to the analysed research data.

2.6.4  Retain research data, including electronic data, in a durable, indexed and retrievable form.

2.6.5  Maintain a catalogue of research data in an accessible form.

2.6.6  Manage research data and primary materials according to ethical protocols and relevant legislation.

Code 2.7  Maintain confidentiality of research data and primary materials

Researchers given access to confidential information must maintain that confidentiality. Primary materials and confidential research data must be kept in secure storage. Confidential information must only be used in ways agreed with those who provided it. Particular care must be exercised when confidential data are made available for discussion. 



Charles Darwin University policy and procedure documents that you should be aware of include:

• CDU  Responsible Conduct of Research Policy - this document endorses the Australian Code for the Responsible Conduct of Research

• CDU Research Data Management Procedures - this document describes the procedures involved to ensure research carried out in accordance with the Policy. The procedures cover responsibilities for the management, storage, access retention and disposal of research data and primary materials.

The complete range of Charles Darwin University policies, procedures and guidelines relating to research are available on the CDU Governance webpage.  

Charles Darwin University acknowledges the traditional custodians across the lands on which we live and work, and we pay our respects to Elders both past and present.
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