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EndNote Guide: Sharing EndNote Libraries

EndNote is a reference organiser and writing solution. It is the ideal, time-saving software to enable students to collect references and then use this library to add citations to a Word document

Sharing an EndNote Library

Collaborating with team members

How it works:

  • You can include anyone who has EndNote and an active Online account.
  • EndNote X8, X9 allows sharing for up to 100 users. X9 includes a read only option.
  • A feed shows who made which changes and when. Not available in X7.
  • Share your entire EndNote library, including references, PDFs, and annotations.
  • For best performance, especially if you have a slow connection, try not to attach any large files.
  • To open a shared library the user must have the same amount of space available on their machine.
  • Everyone can add to, annotate and use the library – at the same time
  • You must have an active EndNote Online account. These accounts have an expiry.
  • You can only share one library at a time. This is the library you will be syncing to your On-line account.
  • You are basically sharing your Online account with the other users.

EndNote sharing

  • All the other users can sync to their own Online accounts, this will not affect the shared library.
  • You will be giving full access to your library and all attachments.


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